Have a big birthday coming up, or looking to plan a quality surprise party for your friends? The venue is one of the most important factors to consider and will have a big impact on how successful your party is. While some people use their house or flat to hold a party, if you want to invite a lot of guests, it’s often a better idea to choose a venue. In this guide. We’ll share everything you need to know when looking for party venue hire Sydney.
Your Party Budget
It’s always best to think of a budget before you begin the planning phase, as this will help you work out exactly what kind of venues are in your price range. We can’t tell you how big your budget should be, but most party throwers dedicate between 20% and 50% of the budget to their venue. Of course, the venue is very important and often costs quite a bit, so it makes sense to set a significant portion aside.
Before coming up with a budget, take a look at available party venue spaces to get a rough idea of the costs. Remember to factor venue extras and features into your budget planning, as a venue that offers catering might be cheaper than booking a venue and catering separately.
Party Date and Time
The date and time of your party are also crucial to work out early on in the planning phase. Having a specific date in mind will help you find venues that are available, and booking them early is best to ensure lower rates. Most people like to have the party around the guest of honour’s birthday, but if you’ve got your eyes on a specific venue that’s only available on a certain date, there’s nothing wrong with holding a slightly early or late birthday party.
When choosing the date and time in mind, you should have your venue in mind. If you’re picking an outdoor venue, it’s best to choose a date when good weather is expected. The last thing you want is for your party to get flooded and all your guests to get soaked. Not only that but check there aren’t any other big events on that day, as this might prevent some guests from being able to attend.
How Many Guests
Your venue choice is going to be dictated mainly by your budget but also by the number of guests you’re planning to invite. You want to have a space big enough to comfortably hold all of your invited guests, and cramming everyone into a small space is a recipe for disaster. Most venues will actually have limits on the number of guests you can host, so it’s good to know this before you start inviting everyone you know.
When inviting guests, you should expect between 10% and 20% to not show up. Of course, it differs depending on your friend group and culture, but data shows that you should expect some no-shows. Therefore, don’t worry too much about inviting more than you can handle, as it’s normal for some people to not attend.
Venue Location
Who hasn’t dreamed of having a birthday party on a tropical island somewhere with all their friends? Unfortunately, it’s probably going to stay a dream unless you’re a multimillionaire and willing to fly out all your mates. Thankfully, there are still loads of great party venues closer to home, and it’s easy to find them online.
When choosing a venue, make sure the location is a suitable distance from all your guests, as you don’t want them to have to travel too far. If they do need to travel, be sure to help them find accommodation, and make it as easy as possible for all guests to arrive on time.
